7/21 1:00pm-3:20pm McDonald's @ Fremont Financial report Expenses - Website : ~$40 - QESOSA Annual Report Advertisement : ~$220 - Membership fees - Morgan Kan - Wong Sheung Mei (New York) Current Balance - ~$9300 Picnic - Location: Twin Pines Park, Belmont - Time: 8/11 11am-2pm - Assignments: Food: - Fried Rice (Crystal(order), Mandick(pickup)) - Veggies (Crystal(order), Mandick(pickup)) - Fried Noodles (Crystal(order), Mandick(pickup)) - Meat dish (Crystal(order), Mandick(pickup)) if more than 30 participants - Costco BBQ ribs (Crystal) - Watermelon (Alex) - Backup bottled water (Helios) Games: - Bingo (Mandick) - Prize - $10 Gap gift card (Mandick) - Other games (Toni) eg. riddles Lucky Draw - 1 gift per 10 participants - First prize: Free annual dinner certificate (Mandick) - Gift cards: - AMC Tickets x2 (Crystal) Miscellaneous - Flag, Plates, Utensils (Crystal) - Decorations (Toni/Crystal) - Toni/Crystal arrive early to find tables - Mandick to pick up food around 11a - Other BoD arrive around 10.30a Next BoD - Eric volunteered, but not a member yet. - Need to be member first before serving - Will approach directly to get this resolved. - Helios will send out email to solicit BoD to all members (after summer picnic) - Crystal/Peter send out personal emails to former directors (after Helios's email) Website - Alumni News - Ok to post major news (public information) of QES students - Need confirmation of accuracy first - Permanent Memorial Page - Members only announcements - General idea is accepted, but need more thought on implementation - Just a page listing members' date of death is too depressing - Small obituaries are appropriate (need resources to prepare) - Allow other members' message would be difficult to maintain/monitor - 2 yes, 3 no, 1 abstain - Do not implement yet - Webpage/email announcement to continue (after getting permissions from family) Membership - 2 new members - Leung Shuet Keung have not shown up for a while - Need to contact separately (Alex?) - Some feedback from members regarding budget of events: - Q: Is balanced budget for events really necessary? Can the association partly subsidize the expenses? - A: Benefiting members attending events is unfair to other members are geographically distant. BoD agrees that balanced budget events are not mandatory, but will need to satisfy basic fairness. Next Board Meeting - 9/22 Noon @ Mandick's home