Date: 2011/06/25 1.40pm - 4.40pm Present: Alex Wong, Crystal Milton, Gavin Chan, Helios Tsoi, Mandick Wong, Toni Ying Participate through email: Keith Cho, Peter Poon Summer Picnic - Tentative date (7/16) not feasible, too little time to coordinate - Change to 8/27 (Saturday) -- alternative 8/13 if picnic site not available - Possible locations: - Shoreline Park/Rancho San Antonio - Parking problems - No shades (unsure if private canopies are allowed) - No suitable reserved area - Decided to go to Lake Chabot (ebparks.org) - Has picnic tables/reserved area - Toni to reserve - Other activities: boating/trails/mountain biking - Program - 11.00 assembly - 12.30 (approx) start lunch/activities - Food - No barbecue (too much planning and work) - Buy party trays instead - Rice/Noodles/Meat/Veggie - Fruits - Water/Juice/Ice - Chips/Salsa/Snacks/Nuts - Price: $12 each - RSVP 1 week before picnic - Toni to send out more details when available. Ukiah trip - Originally scheduled for mid-September - Postpone indefinitely (too close to summer picnic) Bimonthly dinner - 6/11 lunch has ~15 people attend - Schedule posted already - Next dinner 8/10 Financials - Gavin added to account - change address still pending - QESOSA annual report advertisement - Email receipt received (1700HKD) - Reimbursed Helios 218.56USD - New member - 100USD membership fee from Lau Kit Luen 63FA - Investigating on creating a business account - Getting tax ID for creating account should be simple - Unsure about tax filing requirements - Need to confirm Membership - 11 email inquiries (emails forward to Alex/yahoo group moderators) - 1 new member - invited to yahoo group already (no response yet) - Other 10 no response after sending application form - AI: invite them to yahoo groups. - AI: Send reminder/notify of upcoming activities - Forwarded their email to Keith to follow up (if they are in SoCal. - AI: Separate non-member list to keep track - yahoo group - 19 email bounced back - deleted 9 known bad email address - will delete email address after 3 consecutive bounced email - cannot easily associate member with email address in group - no need to find intersection of membership/yahoo group - no need to find non-members in yahoo group - will continue to keep track of members not using yahoo group in a separate list IT - Web hosting invoice received - AI: Add all directors (Peter/Keith ok?) to receive emails sent to [email protected] - Alex has primary responsibility to respond - Future events added to website - Application form location moved - Updated application form will be posted soon SoCal Picnic - Mandick, Toni plan to attend - Crystal most likely - Tentative 5am departure from Mandick's place. Next Meeting: - 10/1/2011 at Toni's place