Date: April 23, 2011 Present: Alex Wong, Crystal Milton, Gavin Chan, Helios Tsoi, Mandick Wong, Toni Ying Participate through email: Keith Cho, Peter Poon ELECTION OF BOARD OF DIRECTORS Total votes: 41 Election of Office Bearers and Posts - President: Crystal Milton - Vice President: Peter Poon - Treasurer: Gavin Chan - Secretary: Helios Tsoi - Social Activities Director: Keith Cho, Toni Ying - Membership Director: Alex Wong - IT Director: Mandick Wong FINANCE - Maturing in 9/2011 - Change name after maturity - Signing officers for current term: - Crystal, Gavin, Mandick, Toni MEMBERSHIP - 122 total members - ~80 Northern California - ~25 Southern California * Crystal to contact OSA for list of FA representatives * Alex to contact FA representatives to request help sending out information about QESAAUSA. WEBSITE - qesalumni.org - Never been publicized. - QESOSA (Hong Kong) has no interest in the domain name. - Cancelled now. - qesaausa.com, qesaausa.com - Still active domain names. - Concern from member: - Perceived increase of spams from yahoo group. - Difficult to ask members to sign up to another group mailing list. - Not certain if it is related to yahoo group. - Photos from Annual Dinner * Mandick to contact Nelson, Thomas, Belinda, etc for photos CONSTITUTION AMENDMENT - Amend definition of "honorary member" to include "spouse of deceased member". - Generally accepted by members, but not enough votes to pass. - No intention to continue pursuing this amendment. ACTIVITIES - Ukiah 萬佛城 (Beth's suggestion) - Concern with members' religious beliefs - Too much organization necessary for overnight trip - Day trip might be too exhausting. - Checked distance: 3.5 hours one way - Probably doable. - Depart 09:00 - Arrive Ukiah 12:30 - Lunch and tour - Leave Ukiah 16:30 - Dinner around El Cerrito 19:00 - Arrive Home 21:00 - Tentative: 2011/09/10 - Summer Picnic - Tentative 2011/07/16 - Decided against clubhouse (been there a few consecutive years already) - Prefer outdoors this time - Possible locations - Shoreline park - Lake Chabot - Lake Elizabeth - Rancho San Antonio - Baylands Park (Sunnyvale) - No BBQ (more flexible in location, easier to organize) - Directors to review possible location and decide through email. - Bi-monthly Dinner - To continue - Tentative 2001/05/14 (Lunch) - "Greek" next - Other ideas - Day trip - Point Reyes - Day trip - Wastonville - Buddhist temple - Mahjong - Needs volunteer - Consider the possibility of having Annual Dinner at Central/South California SCHOOL MAGAZINE AD - Missed deadline already. - Like the idea. - Probably next year. OSA ANNUAL REPORT AD - Continue to advertise (1700HKD) - Use same format as last year * Alex to send photos, update officers list, and add website/email information. * Mandick to create [email protected] address QES HOMESTAY PROGRAM - In principle, support the idea - Need clarification regarding intention and expectation. - Difficult to know what to expect and how to help. * Crystal to contact OSA/QES for more information. OTHER BUSINESS * Helios to send out cell phone numbers of directors to all directors. NEXT MEETING - 2011/06/25 noon at Helios's home. - At Toni's home the meeting after next.