Date: June 13, 2009 13:45-16:30 Members present: Louisa Leung, Crystal Milton, Helios Tsoi, Mandick Wong, Alex Wong Participated via email: Keith Cho, Peter Poon, Philip Tai MID-SUMMER GATHERING - Flyer sent already. As of 6/12, 31 registered. (Thanks Louisa) - Forwarded emails to those not on Yahoo group mailing list. (Thanks Alex) - Send snail mail to those not checking emails (Louisa) - Send mailing address of Clifford to Louisa (Alex) - Confirmed that Philip will attend and will be responsible for fee collection. - Need to prepare change of $5/$10 bills (Philip) - Send out reminder of gathering on July 1 and July 19. (Crystal) - Signs not allows at the clubhouse. Get balloons to mark the venue. (Crystal) - Pick up association banner from Joyce. (Crystal to contact Joyce. Mandick/Helios to pick up) - Bring School Song/Name Tags/Lucky Draw tickets (Alex) - Buy foam cups/aluminum foil/ziplock bags/garbage bags (Louisa) - Bring plates/plastic forks, knives, spoons/paper towels/napkins (Crystal) - Buy table cloths (Louisa) - Bring extra tables (Crystal/Philip) - Bring pens (Crystal) - Food items (subject to change) - Pork chop (Alex) - Desserts (Kathy) - Eggplant walnut pate (Crystal) - Fruit bowl (Philip) - 蘿蔔牛腩/大蝦Appetizer/Pineapple Chicken Meatball (Louisa) - 醉雞/腐皮卷 (Chua) - Tea/Coffee (Louisa) - Cioppino/Pasta (Mandick) - Rice/Bread (Helios) - Baked salmon with lemon (Crystal) - Soft drinks (Nelson) - Bottled water (Louisa) - Ice (Crystal) - Lucky Draw - 2 Pots (Louisa) - 1 Gift (Mandick) - 1 Lamp (Crystal) - 2 Set of Stamps (Helios) - Talent Show - While food is being served - Line Dance (Philip) - 二胡 (George) - Games - Alphabet game (Crystal) - 成語 (Louisa) - Optional water activities during meal/game time - Photography (Helios/Donald) - 10th Anniversary Cake - 1/2-sheet cake (Crystal) - Invite former/current BoDs to help cut cakes - Special acknowledgements (Crystal) - Gift exchange - CD/DVD/books can be left for exchange - Old school magazines will be available for exchange - No registrations, trust participants to make fair exchanges - Leftovers will be donated to local library - No formal after gathering activities, but will ask around if anyone is interested in dinner SURVEY DATA - Louisa presented analysis of survey Activity - Land Tour - overnight ok (75% preferred) - Picnic/BBQ (69% preferred) - Will investigate land tour potentially for next year's activity Annual dinner - Club house/Community Center (81%) - Chinese Restaurant (44%) - Probably Chinese Restaurant next annual dinner since picnic is already in club house - Activities probably will include photo exhibitions/lucky draw/raffle ticket - Details TBD next board meeting SOCAL PICNIC - Alex/Crystal/Helios/Louisa/Mandick expressed interest in attending - Logistics TBD - Tentatively gather in San Jose around 5pm and start driving down - Louisa to investigate hotel accommodations - Crystal to contact Peter regarding accommodation options ACCOUNT TRANSITION - Crystal/Philip will handle this offline - Need to get this done quickly before printing checks - Receipts older than 5 years will be destroyed - Financial statements/auditor's report will be kept DR HINTON'S BIRTHDAY - Need to confirm day of birth and check availability/feasibility/etc. - Alternative suggestion is to organize tour to UK and have celebration there - Can include other associations - Too much unknown - Send email out to 56-67 graduates to solicit ideas (Crystal) - Form committee (including non-BoD members) to organize activities OTHER BUSINESS - Cannot contact Clifford - Try contacting through Ed Sun (Alex) - Helios's photo missing on webpage - Send photo to Mandick (Helios) - Doris's suggestion of joining Census Partnership Support Program - Association not ready for partnership program both financially and target audience - Distribute pamphlets/etc ok during association activities - Email response expressing gratitude and inform decisions (Crystal) - Bi-monthly Dinner - Not association funded - Find info on Brazilian restaurant in Palo Alto (Louisa) - Tentatively 9/9/09 - Need to RSVP. Details TBD NEXT BOARD MEETING - The next board meeting will be at 12noon on Saturday, Aug 22 2009, at Helios's home. - Agenda - Picnic Gathering Debrief - Annual Dinner - Dr Hinton's celebration